Payroll & Accounting Associate

  • Davis Martindale LLP
  • London, ON, Canada
  • Sep 03, 2019
Full time Accounting

Job Description

Davis Martindale is one of the top accounting firms in Southwestern Ontario.  Since 1969, our team has built long-term client relationships by always delivering high quality and expert accounting and financial solutions. Because we are a trusted advisor to our clients, often they seek our help in other areas of their business – and we have the professional services expertise to assist with that! For decades we have been recruiting the best Accountants with Personality for our own firm – so helping clients find the same is a natural service to provide!

The Opportunity

We currently have a client looking to fill a Payroll & Accounting Associate position within their company and we will be executing the search for them. This position provides flexible working hours, health and dental benefits, paid continuous learning, and generous vacation time. Interested? Keep reading!

This position reports to the Head of Finance.

Key Responsibilities

  • Processing bi-weekly payroll, including:
    • Salary changes
    • Deductions, contributions, and reconciliations for withholdings and benefits
    • Records of Employment
    • Bonus programs calculation
  • Ensuring ongoing compliance with relevant payroll legislation
  • Accounts Payable responsibilities, including:
    • Entering all vendor invoices/expenses into QuickBooks; processing vendor payments
    • Processing employee expenses
    • Monthly credit card reconciliations and payments
  • Accounts Receivable responsibilities, including:
    • Client invoicing
    • Bank deposits
    • Following up on past due invoices
  • Assisting the Head of Finance in the following areas:
    • Monthly HST, WSIB and payroll filings
    • General Ledger maintenance
    • Bank reconciliations
    • Intercompany reconciliations (including currency conversions)
    • Preparation of year-end financial documents
    • Processing annual W2’s and T4’s
  • Preparation and distribution of various accounting reports as required
  • General office administration responsibilities including:
    • Ordering supplies
    • Managing building services contractors
  • Additional duties as assigned

Skills and Experience

  • College or University degree/certificate with focus on Accounting, Finance, Payroll or similar field or equivalent work experience
  • 2-3 years of Payroll experience; payroll designation is an asset
  • Working experience with Accounts Payable and Accounts Receivable
  • Exceptional time management and organizational skills
  • A self-starter who is efficient, reliable, and detail-oriented
  • Excellent written and oral communication skills
  • Strong interpersonal relationship skills
  • Ability to manage multiple tasks at once
  • Proficiency with QuickBooks Enterprise, Payroll systems and Microsoft Office suite (in particular Excel)
  • Familiarity with CRM and Project Management systems

Additional Employment Requirements

  •  An offer of employment is contingent upon the satisfactory completion of a background check

To Apply

The company offers competitive compensation and benefits packages and a profit-sharing program for eligible employees. If you are interested in joining this dynamic company, please send your detailed resume to and indicate Job ID # 37309 – Payroll & Accounting Associate in the email subject line.

If this opportunity isn’t for you or the timing isn’t right, we still invite you to apply, as we are constantly looking for great people. Who knows what client opportunity we may have in the future that is a great match with your skills and experience!

Due to the high volume of resumes received, only those applicants chosen for the next step in the selection process will be contacted.

Davis Martindale is an equal opportunity employer. We are committed to providing accommodation to applicants with disabilities. Please let Human Resources know if you require accommodation at any time during the recruitment process.